Take the pain out of moving
Relocating your business is meant to be an exciting move, a sign of bigger things to come. A business move (whether it be from one building to another, or even from one floor to the next) often indicates business growth; when a company is growing, it needs bigger and better premises. Or it could mean you are seeking a more streamlined and efficient space for your business. No matter the reason, relocating your business should be an exciting time but it can become tricky if not done properly.
Here are the top 7 mistakes that should be avoided when relocating your business, to ensure the process is proactive, productive and most importantly, positive.
What to avoid when moving your business?
#1 Use a non-reputable moving company
Choosing the cheapest, nearest removals company is not always the best option. In fact, using a non-reputable fly-by-night company, could actually end up costing you more money and time in the long run. Choose a company that has experience in moving specifics like furniture, equipment, artwork, and archives for example. Make sure they know what they’re doing and offer you services like a pre-removal walk-through, new floorplan design, and a debrief and quality check afterwards. Check a company’s references too, any company worth their salt will have very happy customers, willing to talk to you about their good experiences with them.
#2 Failure to plan and budget correctly
This is a mistake many CEO’s make when relocating their businesses. Getting robust quotes from all aspects of the moving process, from removal companies to IT installation companies, will ensure that an adequate budget can be created. A moving plan is also important as it outlines the details for the process leading up to the move, on moving day, as well as the days thereafter. It is also wise to select one person or a team to be ‘moving day managers’, to lead the relocation project and ensure everything runs smoothly.
#3 Forget the basics of packing etiquette
This may seem like a silly one, but packing too many heavy things in one box is a simple example of not following packing best practice. If you or your staff will be packing the boxes, make sure to be aware of over-packing. Keep boxes efficiently packed and not over-stacked to ensure they are easy to move, and avoid breakages.
#4 Not using the move as a clean-up
Collecting reams of unnecessary paperwork or clutter is common in work environments. A relocation should be used as an opportunity for staff to go through their paperwork, documents, and that long-forgotten filing room, to tidy up and possibly recycle what is no longer needed. Don’t make the mistake of moving with clutter.
#5 Not adequately insuring your valuables
Breakages, loss, and sometimes theft is a reality when relocating. Under-insuring your valuable equipment or furniture can be a very costly mistake. Most reputable moving companies will offer you varying levels of insurance packages, so you can make sure you choose the right one for your business.
#6 Under-preparing your staff
Clear communication with your staff prior to, during, and after a business relocation is absolutely key. Everyone on staff, from the cleaners to the CEO, need to be well-informed of the move as well as the moving plan. Your Moving Day Manager should be communicating well in advance with staff as to what he/she needs them to do, where the business is moving to, and what is expected of them on moving day or post that. You want to avoid a drop in performance or productivity as much as possible, and clear, open communication should be able to prevent that.
#7 Forget to inform your clients
Forgetting to update your website information or inform your clients of potential communication downtime during the move could be very detrimental for business. It is wise to communicate with your clients ahead of time to inform them of the move, and also to place a banner on your website informing potential customers. Updating the website details with new contact numbers and your physical address the day after the move will ensure you remain relevant as well as instantly contactable by customers.
Avoiding these mistakes will go a long way in ensuring your business move is as pain-free as possible. If you’re in need of some advice from the Business Relocations professionals in Perth who’ve been in the industry for over 20 years, contact Keys The Moving Solutions today.